ESTHER BABAUTA MESA
TALOFOFO
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
16
16
years of professional experience
Work History
Administrative Assistant
CHASSIS SPECIALISTS,LLC
2021.02 - Current
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Restocked supplies and placed purchase orders to maintain adequate stock levels.
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for staff teams.
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Established administrative work procedures to track staff's daily tasks.
- Filed paperwork, sorted, and delivered mail and maintained office organization.
- Delivered friendly assistance with new hires throughout interviewing and hiring process.
- Managed employee exit interviews and paperwork.
- Efficiently delivered personnel information to management for speedy corrective action.
- Screened applicant resumes and coordinated both phone and in-person interviews.
- Created and completed personnel action forms for hires, terminations, title changes and terminations.
- Monitored employee attendance and performance to verify punctuality and absences, addressing issues in accordance with company policies and procedures.
- Managed accounts payable and receivables and payroll.
- Collected and summarized expenses for profit and loss analysis.
- Tracked expenses to comply with budgets.
- Completed biweekly payroll for company personnel.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Completed payroll functions to facilitate accurate and prompt staff payments.
- Generated invoices upon receipt of billing information and tracked collection progress.
Bookkeeper
RE/MAX DIAMOND REALTY
2017.12 - 2020.11
- Maintained and processed invoices, deposits, and money logs.
- Completed payroll for employees and maintained detailed records of procedures.
- Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Supported management by processing invoices and documents with consistent on-time delivery.
Accounting Assistant
RE/MAX DIAMIOND REALTY
2017.12 - 2020.11
- Accounts payables, Cash balancing, filing, creating and processing checks, assisting customers, creating invoices for agents, receiving payments (rent and agent dues), bank errands
- Maintained clean and organized files by keeping accounts payable records up-to-date.
- Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
- Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
- Processed credit card payments and reconciled credit card statements for accuracy in accounting process.
TEACHER ASSISTANT/TEACHER
SAINT FRANCIS CATHOLIC SCHOOL
2015.11 - 2017.07
- Teaching 3 year old students: alphabets, numbers, beginning writing, respectful manners inside and outside the classroom
FRONT OFFICE CLERK/DENTAL ASSISTANT
HIGHTOWER DENTAL
2014.07 - 2015.02
- Assisted patients with appointment check ins and check out, receiving payments, scheduling appointments and receiving incoming/outgoing calls, assisting doctors with treatments
ADMIN/RETAIL ASSOCIATE
ONWARD TALOFOFO GOLF CLUB
2010.03 - 2012.11
- Assisting customers with game play check ins, receiving payments, scheduling golf reservations, balancing registers, stalking items, recording inventory
CUSTOMER SERVICE/RECEPTIONIST
PACIFIC DAILY NEWS
2007.06 - 2008.01
- Assisted customers with new subscriptions, receiving incoming calls, sending friendly reminder calls for expiring subscriptions, receiving payments
Education
DIPLOMA -
SOUTHERN HIGH SCHOOL
05.2008
Skills
- Program File Distribution
- Employee Training
- Cash Deposit Preparation
- Workers' Compensation Knowledge
- Business Administration
- Phone Call Answering
- Self Starter
- Employee Timesheet Processing
- AR/AP
- Bookkeeping
Timeline
Administrative Assistant
CHASSIS SPECIALISTS,LLC
2021.02 - Current
Bookkeeper
RE/MAX DIAMOND REALTY
2017.12 - 2020.11
Accounting Assistant
RE/MAX DIAMIOND REALTY
2017.12 - 2020.11
TEACHER ASSISTANT/TEACHER
SAINT FRANCIS CATHOLIC SCHOOL
2015.11 - 2017.07
FRONT OFFICE CLERK/DENTAL ASSISTANT
HIGHTOWER DENTAL
2014.07 - 2015.02
ADMIN/RETAIL ASSOCIATE
ONWARD TALOFOFO GOLF CLUB
2010.03 - 2012.11
CUSTOMER SERVICE/RECEPTIONIST
PACIFIC DAILY NEWS
2007.06 - 2008.01
DIPLOMA -
SOUTHERN HIGH SCHOOL
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