Flora Weilbacher Fagan
Yigo Village
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
11
11
years of professional experience
Work History
Deputy Clerk I
Judiciary Of Guam
2022.02 - Current
- Maintained confidentiality by adhering to strict privacy guidelines when handling sensitive information.
- Provided quality clerical support through data entry, document management, and email correspondence
- Provided exceptional customer service to the public, answering inquiries and directing individuals to appropriate resources.
- Delivered reliable support during trials by preparing exhibits, administering oaths to witnesses, and taking minutes of court proceedings.
- Tracked internal legal documents and verified submittal to Clerk's office for signature and execution to comply with predetermined guidelines.
- Assisted in reducing case backlog by efficiently scheduling cases and ensuring proper courtroom preparation.
- Supported judicial staff with research tasks, enabling them to make informed decisions during proceedings.
- Promptly received and forwarded incoming communications, such as phone calls, emails, and letters, to appropriate staff.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Coordinated and scheduled meetings and appointments.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Attended court sessions to record proceedings of evidence, objections, rulings and arguments.
- Collaborated with probation officers to track defendants'' compliance with their conditions of release effectively.
- Supported successful jury selection processes through proficient organization of jury pools and thorough pre-screening of potential jurors.
- Provided assistance to attorneys and court personnel in courtroom
- Prepared court documents for filing in alignment with established protocols to support compliance.
- Prepared court orders and judgments for signature.
- Issued public notification of official activities or meetings.
- Recorded and edited minutes of meetings and distributed to appropriate officials or staff members.
Legal Staff Assistant
Office Of The Governor Of Guam
2013.05 - 2019.01
- Supported daily operations with efficient task management, contributing to overall office productivity and organization.
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Supported attorneys in achieving favorable outcomes through thorough research and analysis of complex legal issues.
- Established strong working relationships with coworkers through excellent communication skills which led to improved teamwork capabilities.
- Maintained accurate record-keeping systems to ensure easy access to vital information for staff members.
- Maintained professional front desk, handled incoming calls and delivered exceptional service to every guest.
- Managed calendar scheduling for legal department leaders, ensuring timely attendance to important engagements.
- Organized travel arrangements for staff members, ensuring smooth transitions during business trips.
- Boosted productivity by keeping office records current, well-organized and efficiently accessible for various needs.
- Handled incoming phone calls professionally, directing callers to appropriate parties or addressing their inquiries directly when possible.
- Prepared professional correspondence on behalf of supervisors, maintaining clear communication with external stakeholders.
- Participated in special projects as assigned by supervisors, demonstrating adaptability and versatility in diverse tasks.
- Conducted research on various topics as needed, providing valuable information for decision-making processes.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Proofread and edited documents for accuracy and grammar.
- Trained and supervised employees on office policies and procedures.
- Drafted M.O.U.s and contracts for legal counsel's review
Education
Certificate - Human Resource Management
University of Phoenix
Phoenix, Arizona07.2021
Bachelor of Science - Busines
University of Phoenix
Phoenix, Arizona07.2021
Associate of Science - Computer Science
Guam Community College
Mangilao, Guam 05.2013
Skills
- Microsoft Office
- File Organization
- Scheduling/Planning
- Calendar Management
- Legal Document Preparation
- Client Communication
- Administrative Support
- Legal Research
- Writing and editing
- Legal/Court Processes
- Case Management
- Court Filing
- Ethics compliance
- Travel Coordination
- Data Confidentiality
- Workload Management
- Employee Training
- Trial Preparation Assistance
- Inventory Management
Timeline
Deputy Clerk I
Judiciary Of Guam
2022.02 - Current
Legal Staff Assistant
Office Of The Governor Of Guam
2013.05 - 2019.01
Certificate - Human Resource Management
University of Phoenix
Bachelor of Science - Busines
University of Phoenix
Associate of Science - Computer Science
Guam Community College
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