GEMA C. PAYUMO
P.O. Box 5320 UOG Station Mangilao,Guam
Summary
Twenty-seven years of experience in administrative, planning, coordinating, and financial management in a research institute and commercial companies Proficient in administrative, human resources, procurement, and financial management. Comprehensive understanding of federal grant process and management Sufficient experience in evaluating and managing all expenditures and budgets for federal grants Well-versed in coordination of research, energy, and environmental programs Excellent computer skills: proficient with MS Office, MS Project, Trello, and Smartsheet Decades of experience in organizing and coordinating events and conferences.
Overview
26
26
years of professional experience
Work History
Program Coordinator IV
Water and Environmental Research Institute of the Western Pacific, University of Guam, Mangilao
08.2020 - Current
- Manage all WERI’s programs and activities: federal and local grants and contracts (>$4.3M/yr.) and Water Quality Laboratory (~$250K/yr.)
- Direct planning, development, coordination, and implementation of programs and projects under federal/local grants and aids
- Assist WERI director in developing and preparing annual work program and comprehensive plans
- Evaluate and monitor administration and operation of all federal programs; implement corrective action to improve overall efficiency and effectiveness of all programs; develop and establish procedural manual in program administration
- Confer with government agents to fully utilize federal grants and aids
- Monitor maintenance of all expenditures and budgetary requirements or needs
- Review and surveil budget requests for federal funding submitted by departments and agencies
- Performed budget management with statistical analyses
- Pro-active daily administrative and financial management, coordination, and problem-solving with grantors and other external agencies.
Administrative Assistant
Water and Environmental Research Institute of the Western Pacific, University of Guam - Mangilao
Mangilao, Guam
01.2017 - 08.2020
- Managed federal and local research projects by determining project cost-effectiveness and identifying priority and applicability to project for future funding
- Planned and coordinated with Director and Principal Investigators regarding annual update guidelines and policies submission of federal and grant
- Coordinated with federal and local grant officers and budget analysts concerning research project proposals, no-extension requests, and financial activities
- Managed all information and activities of research administration with the external department regarding contracts, memorandum of agreements, research projects, and administrative, financial, and human resources concerns
- Developed, maintained, and updated active and historical research projects, research assistants and associate’s employment, labor cost, and tuition database
- Performed recruitment of staff and procurement of supplies, materials, and equipment; maintained and updated inventory.
- Offered technical support and troubleshot issues to enhance office productivity
Substitute Clerk
Bethel School District
06.2016 - 10.2016
- Maintained and tracks various program records, inventory, and compliance
- Coordinated and maintained assessment materials, records, schedules, and results and communicate appropriately to the assigned program/department
- Keep communication lines open between teachers, staff, supervisors, parents, and community
- Performed variety of office tasks: correspondence, reports, and memoranda; coordinated travel and conference arrangements; and other usual office support
Office Manager
Nido Petroleum Pty Ltd
03.2006 - 07.2015
- Oversaw and administered day-to-day office operations and activities
- Managed and oversaw contract registration and coordinated with Department of Energy to prioritize the registration
- Managed procurement of operations/drilling supplies and coordinated with international and local suppliers
- Coordinated with head office in Australia and update day-to-day operations as well as with partners and government agencies with oil exportation and production updates
- Organized and planned meetings, events, and press conferences with duties not limited to coordination with partners, press, and government officials.
- Assisted Chief Executive Officer/ President, Vice President, and Country Manager duties not limited to reviewing and filtering all incoming and outgoing mail and calls; drafting written communications, reports, presentations, and spreadsheets; managing executive’s daily schedule; setting up professional and personal appointments.
Department Secretary/Data Encoder
PNOC – Energy Development Corporation, Taguig
10.1995 - 10.2005
- Worked at coordinating with government agencies on environmental permitting procedures and requirements of geothermal sites
- Handled office administration and organized department manager calendar, and prepared correspondence
- Organized, planned, and coordinated travel arrangements, conferences, seminars, workshops, and field visits for government officials and (5) project sites superintendent and staff
- Organized and prepared presentations and gathered environmental data and information
- Developed record management and filing system of active and historical (20 years) files
- Developed and maintained water quality database and website
- Organized process of raw data for multimedia presentation for Non-Government Organizations and Government Agencies
- Coordinated with five (5) project site staff regarding environmental database and system upgrades
- Assisted Division Manager, not limited to gathering data, presentation compilation, and printing of materials
- Coordinated with Program Coordinator and Social Forestry Foresters of five (5) project sites and organized annual NZ-PNOC meeting
- Handled office administration and maintained social forestry project database
- Attended and organized annual coordination meetings for watershed section of five (5) project sites.
- Managed digital and physical filing systems
Personnel Clerk
Triumph International Inc
03.1995 - 08.1995
- Tasked to facilitate tests and interviews of applicants
- Handled record management system of the recruitment section
- Assisted in workshop and personnel training.
Data Encoder
Security Bank Corporation
10.1994 - 01.1995
- Encoded line of credits and wire transfer transactions of the bank
- 2 | Page
Education
Bachelor of Science - Computer Science
AMA Computer College
Makati, Philippines09.1994
Skills
- Program Management
- Financial Management
- Budget Forecasting
- Attention Detail
- Administrative Management
- Program effectiveness analysis
- Creative solutions
Timeline
Program Coordinator IV
Water and Environmental Research Institute of the Western Pacific, University of Guam, Mangilao
08.2020 - Current
Administrative Assistant
Water and Environmental Research Institute of the Western Pacific, University of Guam - Mangilao
01.2017 - 08.2020
Substitute Clerk
Bethel School District
06.2016 - 10.2016
Office Manager
Nido Petroleum Pty Ltd
03.2006 - 07.2015
Department Secretary/Data Encoder
PNOC – Energy Development Corporation, Taguig
10.1995 - 10.2005
Personnel Clerk
Triumph International Inc
03.1995 - 08.1995
Data Encoder
Security Bank Corporation
10.1994 - 01.1995
Bachelor of Science - Computer Science
AMA Computer College
Similar Profiles
Jesse SnavlinJesse Snavlin
Digital Project Specialist and Front-End Developer at The Research Institute @ Western Oregon UniversityDigital Project Specialist and Front-End Developer at The Research Institute @ Western Oregon University
Ravelyn LeyaroftogRavelyn Leyaroftog
Extension Associate at Research Corporation of the University of GuamExtension Associate at Research Corporation of the University of Guam
NYARADZO MARILYN MUZIRA M.I.Soil.SciNYARADZO MARILYN MUZIRA M.I.Soil.Sci
Research Officer at Chemistry and Soil Research Institute (Department of Research and Specialist services). Ministry of Lands, Agriculture, Water, Fisheries and Rural ResettlementResearch Officer at Chemistry and Soil Research Institute (Department of Research and Specialist services). Ministry of Lands, Agriculture, Water, Fisheries and Rural Resettlement