Loretta Topasna

• Greet visitors and tenants upon arrival, offered assistance, and answered questions regarding beach reservations and other inquires.
• Prepare, scan and route Permit for beach reservation and over night stay request.
• Maintain beach calendar as reservations come in and distribute to Port Police and Facility for upkeep and monitoring for compliance.
• Prepare weekly cleaning deposit reimbursement.
• Assist coworkers with special tasks when needed.
• Sorted, received, and distributed mail correspondence between departments and personnel.
• Assist Commercial Specialist with reviewing incoming Lease applications to ensure accuracy.
• Collaborated with Commercial Specialist to provide tenant feedback and recommend operational changes to meet

emerging trends.

• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
• Conducted periodic inspections of marina, and Property with in the Port Authority, as needed.
• Maintained clean reception area to promote positive, professional environment for clients.
• Schedule, coordinated and confirmed meetings.
• Verified timekeeping records and handled any discrepancies with employees.
• Maintained payroll information by calculating, collecting, and entering data.
• Process, scan, and submit timesheets and payroll data for team of 7 employees.
• Tracked employee vacation, sick and personal time.

• Reconciled cash, checks , credit card accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
• Prepared daily deposits, balanced accounts, and secured monetary items.
• Receive, review, verified and close emission stations and other business partners includes deposit preparation.
• Audit monies from change fund of each technician for accuracy
• Managed office change funds and supplies.
• Organized warehouse storage and document retention for financial records.
• Maintained filing systems to support audits and inquiries.
• Used Xerox machines and Scanner and printer to make, file, and distribute copies of recorded documents.
• Counted money in cash drawers at beginning and end of shifts to maintain accuracy.
• Issue and conduct audit of each change fund bag for over 15 technician.
• Disbursed cash accurately while maintaining security of cash drawers.
• Counted, verified and handled bank deposits for daily pickup.
• Arranged monies received in cash boxes according to denomination.
• Handled various accounting transactions.

• Greet visitors and tenants upon arrival, offered assistance, and answered questions regarding beach reservations and other inquires.
• Prepare, scan and route Permit for beach reservation and over night stay request.
• Maintain beach calendar as reservations come in and distribute to Port Police and Facility for upkeep and monitoring for compliance.
• Prepare yearly lease agreements and financial fact sheets
• Property inspections and prepare checklist
• Handle property and marina tenants issue and find resolutions
• Coordinate work orders, vehicle maintenance and repairs
• Assist coworkers with special tasks when needed.
• Sorted, received, and distributed mail correspondence between departments and personnel.
• Assist Commercial Specialist with reviewing incoming Lease applications to ensure accuracy.
• ·Collaborated with Commercial Specialist to provide tenant feedback and recommend operational changes to meet
• emerging trends.
• Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
• Managed filing system, entered data and completed other clerical tasks.

• Streamlined administrative processes to improve office efficiency and support organizational goals
• Delivered projects on time and under budget by proactively resolving complex issues with senior leadership
• Organized and executed fundraising events, managing all logistics and deadlines to maximize revenue
• Managed incoming communications (email, fax, mail) and routed to appropriate staff for quick resolution
• Oversaw staff scheduling and resource allocation to maintain optimal coverage and service levels
• Maintained Excel spreadsheets for accurate record-keeping, reporting, and financial tracking
• Collected and analyzed customer feedback, providing actionable insights to management
• Ensured office equipment was functional and supplies were well-stocked to support daily operations
• Handled sensitive inquiries and complaints with discretion and professionalism
• Coordinated workshops, conferences, and meetings, taking care of venue booking and materials preparation
• Tracked, submitted, and reconciled employee timesheets to prepare payroll
• Coordinated travel arrangements and processed expense reports for staff reimbursement
• Managed inventory, placing supply orders and monitoring usage to prevent shortages
• Organized and maintained both physical and digital filing systems to support project coordination
• Conducted year-end account reconciliations and closed out department financials
• Supported management by covering administrative duties during staff absences
• Processed weekly payroll for salaried and hourly employees, ensuring accuracy and compliance
• Generated financial reports to assist management in decision-making
• Created and maintained employee payroll records, updating files with new data as needed
• Calculated employee leave balances by reconciling used hours with available time
• Prepared purchase orders and tracked expenses to manage departmental spending
• Administered payroll using software platforms, minimizing errors and ensuring timeliness
• Investigated and resolved payroll discrepancies, collaborating with staff to expedite corrections
• Issued employee paychecks and prepared detailed earnings and deductions statements