Summary
Overview
Work History
Education
Skills
Certification
Profile
Timeline
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Stephanie Meyer

Virtual Administrative Assistant
Guatemala City

Summary

Skilled and dedicated Virtual Administrative Assistant with extensive experience supporting executives across diverse industries. Experienced as both an in-house and independent freelance VA, able to adapt quickly to clients’ schedules and needs. Known for strong organizational skills, attention to detail, and the ability to deliver efficient, reliable, and tailored virtual assistance. Bilingual in English (C2) and Spanish, with expertise in calendar management, document preparation, travel coordination, and client communication.

Overview

10
10
years of professional experience
2
2
Certifications

Work History

Virtual Administrative Assistant

Intuitive Solutions
01.2023 - Current
  • Streamlined executives’ schedules by managing calendars, appointments, and emails, improving response efficiency by 30%.
  • Conducted research and delivered actionable reports to support strategic decisions.
  • Created, formatted, and managed documents, spreadsheets, and presentations, increasing team productivity.
  • Maintained accurate databases and data entry systems, reducing errors and improving information access.
  • Coordinated travel arrangements and accommodations, ensuring cost-effective and timely planning.

Independent

Freelance Virtual Administrative Assistant
01.2020 - Current
  • Provide tailored virtual administrative support to multiple clients across industries.
  • Adapt quickly to clients’ schedules, preferences, and workflow requirements.
  • Manage calendars, emails, travel, and documents for clients, ensuring deadlines and priorities are met.
  • Conduct research and prepare reports, presentations, and other materials as requested.

Facility Manager & Virtual Administrative Assistant

Call Axis, LLC – Nomad Familia
01.2020 - 01.2023
  • Served as primary liaison between CEOs and stakeholders, enhancing executive communication and accessibility.
  • Oversaw daily administrative and facilities operations, maintaining smooth workflows and productivity.
  • Developed optimized document preparation processes, improving report accuracy and turnaround times.
  • Coordinated travel, meetings, and events for executives, ensuring seamless execution.
  • Implemented organizational systems for emails, databases, and files, boosting operational efficiency.

Administrative Assistant

Decroly Americano School
01.2016 - 01.2020
  • Facilitated executive and interdepartmental communication, ensuring timely dissemination of critical information.
  • Organized meetings, summits, and company events, improving attendance and engagement.
  • Handled confidential documents and correspondence with discretion, maintaining organizational integrity.
  • Streamlined data management and reporting processes, reducing administrative errors and delays.
  • Managed travel and accommodation bookings for staff and executives, optimizing scheduling efficiency.

Education

Bachelor of Business Administration -

Universidad Rafael Landívar
01.2008

Certified Sworn Translator - English–Spanish

01.2010

Skills

  • Administrative Support & Calendar Management
  • Email & Document Management (Word, Excel, PowerPoint, Google Suite)
  • Internet Research & Data Entry
  • Bilingual Communication (English & Spanish)
  • Customer Service & Client Relations
  • Travel Arrangements & Event Coordination
  • Facilities Management Support
  • Project Management Tools: Mondaycom, Asana, Trello, Microsoft Planner
  • Platforms: Google Drive, Microsoft OneDrive, DocuSign, DocHub, Time Doctor, EMR (Therapy Notes)

Certification

EF SET Certificate: C2 English Level – Proficient

Profile

Skilled and dedicated Virtual Administrative Assistant with extensive experience supporting executives across diverse industries. Known for strong organizational skills, attention to detail, and the ability to deliver efficient, reliable, and tailored virtual assistance. Bilingual in English (C2) and Spanish, with expertise in calendar management, document preparation, travel coordination, and client communication.

Timeline

Virtual Administrative Assistant

Intuitive Solutions
01.2023 - Current

Independent

Freelance Virtual Administrative Assistant
01.2020 - Current

Facility Manager & Virtual Administrative Assistant

Call Axis, LLC – Nomad Familia
01.2020 - 01.2023

Administrative Assistant

Decroly Americano School
01.2016 - 01.2020

Certified Sworn Translator - English–Spanish

Bachelor of Business Administration -

Universidad Rafael Landívar

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Stephanie MeyerVirtual Administrative Assistant